CHALKPORT
Membership Service

Are you looking for a product or a business outcome?

Providing RTO Audit Security

ChalkPort membership is a subscription service that entitles your business to a range of software, system and support. Our mission is to help streamline your business process, reduce cost and ensure you achieve positive audit outcomes. We provide you with a complete set of tools to do this and the option of step-by-step support to get you there.


Our Members are secure in the knowledge that they are supported by an organisation that provides them with:

  • System, process and tools underpinned by the largest used quality approach in the Australian VET space.
  • Reliable, intuitive software focused on client usability that has undergone over two decades of continuous improvement and rigorous testing.
  • Products continuously updated in response to audit and industry feedback, as well as legislative change
  • Advice from a team of experts spanning 3 countries that have spent over a decade in the training, ICT and quality fields

ChalkPort's Membership
Service Entitles You To

AVETMISS and e-Learning
Notable Features:
  • Online Enrolments
  • AVETMISS SMS
  • SCORM Content LMS
  • Automated Assessment
  • Automated Record Keeping
  • Content Creation Facilities
  • Content Management Facilities
  • Complex Reporting
  • Multi-tier User Access

Learn Centre is one of the longest standing Student Record & Learning Management Systems (SRLMS) in the world, having started development in 1999 and undergone continuous improvement to become one of the most stable, client driven, pieces of training software available. Focused on automation of business process and ease of use, Learn Centre is capable of automating most parts of a blended learning process so that your team can focus on Learning Outcomes, rather than technology maintenance.
Learn more about ChalkPort LearnCentre

Process and Compliance Management
Notable Features:
  • Process Management
  • Document Management
  • Updates for RTO Materials

ChalkPort: QMS Online is a combination of process and document management software preloaded with the CPQMS: RTO Suite of Materials. Our software automates version control, tracks document usage and professional development and allows you to create relationships between processes, tools and regulatory standards in a way that is easily filterable and searchable. Meaning you can upload/create material in QMS Online once, link content to multiple locations - and update all locations simultaneously with our powerful version control functionality.
Learn more about ChalkPort QMS Online

RTO Quality Indicator Management
Notable Features:
  • Quality Indicator Surveys
  • Compliance Reporting
  • Quality and Trend Analysis

Smarter Data™ is an all-in-one online survey management, analysis and reporting tool designed by ChalkPort to make collecting, tracking and analysing the Quality Indicator questionnaires easier. Its focus is on intuitive, step by step interface design, supported by simple to use reporting and is compliant with requirements set out in ASQA's VET Quality Framework as well as the AQTF.
Learn more about ChalkPort Smarter Data

Other Membership Benefits
CPQMS Suite of RTO Materials
(ASQA VET QF & AQTF)
Materials encompassing a complete QMS as guides for implementation of systematic approach to management of RTO operations
Cloud Technical Service
Agreement and Software Updates
Ongoing software updates, technical support, hosting, data security, data backups and critical data restoration.
ChalkPort RTO Help Line
ChalkPort's RTO Help Line provides its Members with phone, ticket or email support related to the AQTF standards and ASQA's VET Quality Framework

Uncomplicated licensing and flat fees

Our focus is on your business outcomes, it is not on selling software, documents or after-sale support. Our membership fee structure supports this approach.

With ChalkPort membership your organisation pays a simple-to-understand monthly or annual subscription fee, per RTO. While we provide members with a range of software options, written processes, documents and tools to use—we don’t charge for individual pieces of software, there are no per license, per user, or per install fees with ChalkPort membership.

If you were to compare the fee structures of our individual products with those of our competitors it’s easy to do so:

  • Our SMS/LMS (LearnCentre) has no “learner bands”, per enrolment, per download or upload fees. We don’t have a tiered charging structure dependant on what type of AVETMISS you use.
  • Our Quality and Compliance Management System (QMS Online) has no per document fees.
  • Our RTO Quality Indicator solution (Smarter Data) has no fees per questionnaire or per email campaign, no reporting fees.
  • Our process documentation (CPQMS Suite of Materials) isn’t sold per document or in chunks. We want to provide a whole of organisation quality approach, which cannot be achieved piece meal, one document at a time.

Never be caught off guard by changes to compliance requirements again!

  • If you need advice on how to handle a legislative change made by the national regulator, you can have it at no additional charge.
  • Ongoing updates to process and tools (QMS Updates) in relation to legislative changes made by the national regulator are inclusive, not sold separately.

Training? Updates? Protection from data theft? Free.

  • Our ongoing updates to software updates are inclusive, not sold separately.
  • There are no fees for technical assistance or training in the use of our software.
  • Backups, data security and critical restore of data if it all goes wrong is just a normal part of what we do.

Cost Comparison

While every RTO is unique, consider the standard cost of compliance and how ChalkPort Membership can help you.

Learn more about ChalkPort's Membership Plans
NORMAL COMPLIANCE ISSUE COST FACTOR CHALKPORT MEMBERSHIP SOLUTION

Costs of Student Management System and/or Learning Management System
  • Per user/license fee
  • Initial training
  • Ongoing technical support
  • Underpinning software & hardware
  • Time for manual data entry
  • Time for collecting of assessment
  • Time for marking of assessment
  • Time for creating records of enrolment
  • Time to mail/provide learning materials

ChalkPort: LearnCentre

  • No per license fee, unlimited users
  • Free training
  • Free ongoing technical support
  • Underpinning software & hardware provided
  • Automation of process
  • Automatically attach assessment records/evidence
  • Automatic marking
  • Automatic enrolment processing
  • Automatic provision of materials

Cost of Quality Management System
  • Purchase of materials/time to create materials
  • Customisation of materials
  • Consultancy related to audit
  • Consultancy related to deployment
  • Training staff in understanding systematic approach

CPQMS: Suite of RTO Materials

  • Already created, minimised customisation time
  • Guides for deployment
  • Guides for audit
  • Online induction course in QMS

Cost of making the Quality Management System accessible to all staff
  • Puchase of Document Management software or local server/PC
  • Time required to create folder structure and access restrictions
  • IT support for implementation and maintenance

ChalkPort: QMS Online

  • Materials preloaded into QMS Online
  • Access created at the click of a button
  • No per user/per PC license fee
  • One hour training service
  • No support fees
  • All hardware and software provided

Quality Indicator Software
  • Time spent in typed data entry
  • Time spent chasing unfilled forms
  • Time spent transferring information between paper
  • Time spent exporting previous years' data before being able to add more results

ChalkPort: Smarter Data

  • Point and click data entry
  • Automatically compile completed email surveys
  • Automatically track who has completed surveys
  • All requirements in one piece of software
  • Able to hold multiple years' databases